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Administrative Assistant

The Wine Group, 22004 Road 24, Madera, California, United States of America Req #1297
Tuesday, May 31, 2022
At The Wine Group we are passionate about our people, our future and our wine. We are America’s second largest wine producer by volume with over 1,200 employees globally across 12 locations in California, New York and Australia. We are proud to be responsible for many of America’s most beloved wine brands, including Cupcake, Franzia, Chloe, Concannon, Benziger, Imagery, AVA Grace, 7 Deadly and more. We are dedicated to our culture built on values like entrepreneurialism, innovation, social responsibility and stewardship. To learn about us and our career opportunities, check us out at www.thewinegroup.com and then come join the exciting journey at The Wine Group. 

JOB SUMMARY


Administrative Assistant performs a wide variety of administrative and analytical functions for the Plant Manager and various staff members of the Madera winery. Primary responsibilities will include office management, analytics, and the creation of reports for winemaking and cellar operations. Ideal candidates will have 3+ years of administrative experience, preferably supporting a winery or production operation (but not required). Must be detail-oriented with strong written and verbal communication abilities.


ESSENTIAL FUNCTIONS

  • Enters and tracks companywide mandatory training using Intelex - generate list of and facilitate required make up training
  • Acts as the facility main point of contact for Intelex, enters all forms, SOPs, and task related documents as needed
  • Works as a liaison with HR to handle sensitive employee issues
  • Coordinates schedules, calendars, and sets up meetings, including inter-site meetings
  • Handles purchase orders and invoices for all departments
  • Assists in budget preparation, including analysis and investigation
  • Maintains administration account within site budget
  • Works with winemaking and security / scale personnel to schedule and manage bulk wine shipments and receipts
  • Coordinates with Grower Relations, Winemaking, State Inspection and Scale Personnel to ensure smooth intake of grapes during harvest
  • Responsible for the accurate entry of all harvest records into JDE
  • Maintains and conducts chemical and ingredients inventory and reports as required
  • Maintains all aspects of Bag Line production and inventory in JDE
  • General administrative duties (data entry, filing, copying, scheduling, making travel arrangements, handling mail, maintaining bulletin boards, screening phone calls, maintain cellar work schedule, maintain files)
  • Develops / uses spreadsheets and databases while also using JDE, Intelex and Dayforce
  • Sends communications to the union as needed by the Plant Manager
  • Coordinates involvement in company initiatives, such as Toys for Tots and Safety Days
  • Performs other duties as assigned
  • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.


QUALIFICATIONS

  • Must be 18 years or older at time of hire
  • AS in business or related discipline or equivalent experience preferred
  • 3+ years administrative experience or equivalent combination of education and experience
  • Ability to maintain confidential correspondence
  • Prior winery experience preferred
  • Familiarity with wine movement and terminology preferred
  • Excellent proficiency in MS Word and Excel, and PowerPoint
  • Strong organizational and analytical skills
  • Very detailed and process oriented – attention to detail is key
  • Strong written and verbal communications skills are necessary - accuracy with numbers is important
  • Demonstrated ability to effectively handle and prioritize multiple projects for staff members
  • Ability to work under own initiative and without direct supervision while making good decisions
  • Ability to contribute to a positive work atmosphere by communicating with clients, customers, colleagues, and management according to established standards
  • Bilingual preferred, but not required


PHYSICAL DEMANDS

  • Ability to travel between facilities when required
  • Primary work activities are within an office environment
  • Must be able to lift up to 35 – 40 lbs.



At The Wine Group, we are proud to be an equal opportunity employer and we are committed to an environment of mutual respect, diversity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.
 
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Other details

  • Job Family Administrative Support
  • Job Function Cross-Fun
  • Pay Type Hourly
Location on Google Maps
  • The Wine Group, 22004 Road 24, Madera, California, United States of America