Administrative Support 2

JOB SUMMARY

Responsibilities include providing clerical and administrative support to the winery operations by greeting customer/visitors, answering phone, weighing trucks, generating, and tracking purchase orders, budgeting and record keeping. Interface with Accounts Payable, Human Resources, and Operations to maintain and ensure compliance with site regulatory requirements. Ideal candidates will have 2 or more years of experience in an administrative role, ideally supporting a production or manufacturing operation.

ESSENTIAL FUNCTIONS

• Must be able to interact and effectively communicate with all personnel, vendors, contractors, and peers in a team environment
• Correspond and/or communicate with Export customer’s proof of delivery
• Responsible for scale, receiving and shipping, with the ability to complete BOLs in JDE daily.
• Creating and receiving POs
• Assisting cellar with inventory control
• Provide operational reports as directed by Ops Manager
• Assisting in recorded keeping of monthly tailgates
• Assist in sample labels, FedEx, UPS, etc. Shipping
• Ability to price items if needed with vendors and to renegotiate existing items for additional savings
• Follow up on all open purchase orders, verify shipments
• Must be able to work independently with minimal direct supervision

OTHER FUNCTIONS

• Ensure all purchase orders have appropriate documentation, packing slip and receiving receipt, COA
• Perform safety and/or environmental inspections as assigned
• Support and model all company procedures and policies
• This job description reflects management’s assignment of essential functions; it does not restrict the tasks that may be assigned

QUALIFICATIONS

• Must be 18 years or older
• High School Diploma or equivalent is required
• 2+ years’ experience in an administrative position involving computer work required, supporting a production or manufacturing operations is a plus!
• Must have a valid California Driver’s License and be able to drive for the organization
• Must have a well-developed attention to detail, including ability to keep accurate records
• Excellent computer skills, Excel, Microsoft Word, etc.
• Must be able to read, write and speak English, comprehend, and carry out verbal and written instructions
• Possess excellent verbal and written communication skills in English
• Must be able to pass all applicable testing.
• Must pass a pre-employment physical and drug screen.
• Must embrace and demonstrate The Wine Group Core Values of Long-Term Sustainable Value Creation, while being Relentlessly Entrepreneurial, with Empowered People who are Responsible and Trustworthy and keep them in mind when making all decisions.

PHYSICAL DEMANDS

• Possess the ability to work in a fast-paced production environment
• Working environment may be both indoors and outdoors, with exposure to related equipment and noise levels
• Ability to perform tasks requiring bending, stooping, standing, and twisting in a storeroom environment.
• Must be able to lift and carry weights of up to 50 pounds at varying frequencies

At The Wine Group, we are proud to be an equal opportunity employer and we are committed to an environment of mutual respect, diversity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.